“But all things should be done decently and in order.” 1 Corinthians 14:40
Last week, we started to discuss email management, and you decided how often during the work day you would check your emails. (Even glancing over at your email counts!). How did it go? Was it difficult? Did it seem to be the correct number of times that were spread out appropriately over your work day? Remember, this may be a “work in progress” until you find out what will work best. However, don’t give up on being specific and self-controlled regarding when you will check emails. It just may take time to determine the best strategy. Taming your emails will keep you more focused and will save time.
If you don’t need an email, want it or have an interest in it? Hit the Delete button. If you have decided not to delete it, then you have to “do” something with it. Keeping it forever in your inbox is no longer an option. The “Do it” approach is the decision of what you are going to do with that email. You need to put it in a management category. Depending on the work you do, the responsibilities you have and what your future plans are, you may have different categories than someone else.
Dear Heavenly Father, thank You for the opportunities I have to do the work You have provided me to do. Help me to be wise in how I manage my time. I recognize that I can be inefficient and waste time on things that are not important and/or not managed well. As emails are a part of my everyday life please give me the wisdom to see where I am wasting time and where I can be more organized in my management of them. Time is a gift from You and I want to use it in a way that honors You and blesses others. In Jesus’ Name, Amen.
Monday: Are you having difficulty dealing with emails in a timely manner? Time management experts say if you can deal with something in 1 to 2 minutes, then do just that during your email time.
Tuesday: Are there emails you have difficulty making decisions about because you do not have all the information? Recognize that you cannot always finalize each email every time. Determine a system to flag it so you remember to complete it.
Wednesday: Sometimes, we may not know what is technically available to help us keep organized. Take some time this week to discover one thing about your email platform that will help you save time. And share it with someone as it may help them as well!
Thursday: As an entrepreneur, owner, manager, marketing expert or someone in charge of research and development, there will always be ideas that pop into your head on how to improve your business. Some of these are prompted by emails. You may not want to delete it as you would like to consider it for a potential future project. File it properly under “Future Projects” and make sure you set a time to review it and set up a meeting to take it to the next step.
Friday: Emails about interesting articles, research reports, statistics, etc. can clog an email box if not dealt with in a timely manner. These usually fall into the important but not urgent category and therefore often do not get attended to. If you have not already, designate a system of “reading time” when you set a specific day and time to go through this email content. As you likely have your phone with you quite regularly, you can read the information during times you are waiting. What comes to mind about when and where you may find some time to read this kind of information?
Bonny, Christian Women at Work